Designing Your Newsletter

Whether you’re creating your first newsletter template or polishing one you have, these are some ideas for designing and organizing your document.

I subscribe to a bunch of different author, publisher, and company newsletters. It’s good to peruse a sampling to get ideas of how others present information and what content they include. Make note of what catches your eye and how it appeared on the page.

It helps me to sketch out (storyboard) how I want my content to look and what sections I want to have. Most newsletter services have templates that you can use to make the design easier once you know what you want to include.

My newletters go out quarterly, so I usually have some sort of seasonal theme to go with each one.

Include a give-away if you can. You can put this in the subject line to build some buzz and hopefully, entice readers to open it to see what’s inside.

Your subject line needs to be short and interesting. People get hundreds of emails a day, and you are trying to make yours stand out.

I always have some kind of introduction that is a welcome to new followers.

If you write a blog, look through your posts to see if one or two can be repurposed in your newsletter. I do interviews of other authors on my blog, and in each newsletter, I feature 10 to 12 of them. My hope is to introduce my readers to some “new-to-them” authors.

Vary the content. Think of interesting things to share. People are looking for information and entertainment. All of your content shouldn’t be “buy my book.”

Make sure that the fonts and colors that you choose match your branding.

After you add all the content, photos, and graphics, send a test draft to yourself. Make sure everything looks the way you intended. Proofread all content. Check all forms and links to make sure they work.

My newsletter software has a scheduling feature, and it offers suggestions for the best time to send a newsletter. (Usually, you don’t want it to go out first thing on Monday morning when mailboxes are already full from the weekend.) I schedule based on the most optimum time. Since I’ve been doing this, I have had a better open rate.

Be prepared. You’ll get some unsubscribers each time you send a newsletter. Don’t take it personally. People sign up for all kinds of things, and then they clean up their email boxes later.

Look at the analytics page a week or so after you send a newsletter to see what you can glean from the data. It should show you things like how many went out, how many opened it and when, how many unsubscribed, etc. This can help you with planning your content and your schedule for your next one.

Your newsletter subscriber list, like your website, is yours and you manage the contacts. It’s valuable. Your social media sites are a key part of your marketing strategy, but if they shut down or ban you, you have no way of reaching your followers.

Building Your Newsletter Subscriber List

It takes some time (and work) to build your list of newsletter subscribers. I collected names for months before I sent out my first one. Here are some ideas for ways authors can increase their lists of subscribers.

• Create a sign-up sheet and take it to all of your events. Make sure to leave enough space for them to print their name and email address.

• When I do Facebook take-over parties, I always put a link in one or more of the posts for the participants to “keep in touch” via my newsletter.

• Make sure you have a form or a widget, so that visitors can sign up for your newsletter on your websites. A lot of website design software offer a pop-up when folks visit your site to sign up. You may want to delay that for a few seconds (or minutes), so that that’s not the first thing new folks see on your site.

• Newsletter swaps are a good way to build up your following. Look for another author who has a similar audience as you. You also want to have about the same size audience to make it worthwhile for both of you. You create content for her newsletter, and she’ll do the same for one of yours. Basically, you are featuring that author, and she will highlight you and your books in hers. Add a link in your article for readers to subscribe to your list.

• There are quite a few newsletter builders out there. These companies charge a fee for you to participate. Usually, every author also agrees to give away a book or two for the contest’s prize. The contest entrants agree to subscribe to the authors’ newsletters for additional chances to win prizes. At the end of the event, you get a spreadsheet of email addresses to import into your newsletter software. If you do participate, make sure you sign up for ones in your genre. You don’t want to collect names of readers who aren’t interested in what you write.

• If you participate in group author events, make sure to have your sign-up sheet available for folks.

• I do a lot of classes for different civic and social organizations, and these aren’t really opportunities to sell books, but I do take my newsletter sign-up sheet in case anyone is interested.

• Advertise your newsletter on social media sites. It’s good to post when you’re about to send one out, so that you can pick up any interested new subscribers.

What would you add to my list?

Newsletter Content Ideas

New writers often ask me what they should include in their newsletters. Here are some ideas that have worked for me.

• Announcements and What’s New with You

• Give-aways and Do Shout outs to Previous Winners

• Invitation to Join Your Street Team

• Ask for Reviews/References (e.g. book clubs, speaking events, etc.)

• Highlight One of Your Interesting Blog Posts

• Recipes

• Craft Projects

• Your Hobbies

• Your Pets

• Your Favorite Things

• Feature What You’re Reading or Watching

• Interview Other Authors

• Pictures of Where You’ve Been Recently

• Highlights of Blogs, Take-overs, Podcasts, and Interviews That You’ve Done Recently

• Where You’ll Be Next

What would you add to my list?

What Should You Put in Your Next Newsletter?

I think your website and your newsletter are the two most important parts of your platform because you own them. Sometimes though, it’s hard to come up with interesting content. Here are some ideas…

• Add a “What’s New” section to talk about what’s coming out next.

• Run a contest. Ask a question and then post the winners in your next newsletter.

• Add a recipe.

• Show pictures of recent events. Include ones with readers.

• Include pictures of your pets.

• I feature author interviews on my blog. I pick a few to feature in each newsletter. It introduces my readers to new authors, and I get to reuse some blog posts.

• Include fun facts about the month or season. Brownilocks has a neat calendar of all kinds of “holidays” and celebrations.

• Include links to podcasts, special interviews, anthologies, or group blogs that you participate in.

• Add a list of upcoming events (in-person and virtual).

• Talk about what’s going on with you. Readers are interested in what you do when you’re not writing.

• Partner with another author. Let her guest star in your newsletter, and you visit hers.

What would you add to my list?

Why Authors Should Have a Newsletter/Email List...

As an author, it’s important that you have a mailing list (for emails). Platforms like Twitter, Instagram, or Facebook, where you build your following, own the contact and make/change the rules. If your account is suspended or the site goes down, you no longer have access/contact information for your fans and followers. It’s a good idea to have a sign up sheet where you can collect names and email addresses. This is your list and you maintain it.

I use MailChimp to create my newsletters and maintain my contact list. If folks subscribe or unsubscribe, the application takes care of it. (You are required to unsubscribe those who request it.) The services vary, and you should choose one based on what you need, how often you publish, and how many emails are on your list. With these sites, you can also export your list to keep it as a backup.

Many authors offer something free (a short story or character information that’s not available anywhere else) to new newsletter subscribers. Sometimes, that’s a good hook to get people interested.

I have a page on my website for my newsletter. I also have a sign up form on the main page.

The list of email addresses belongs to you, so you should spend time cultivating it. I keep signup sheets and clipboard in my bag for events. This list is valuable. You know they are readers who are interested in your work.