What I Learned from "What Hollywood Gets Wrong" - Forensics and the Mystery Writer

My Sisters in Crime - Central Virginia chapter held a program recently on forensics for the mystery writer called “What Hollywood Gets Wrong.” Many thanks to Officer Richard Mallory and the Henrico Police Department for a great discussion and equipment demo in the parking lot. Here’s what I learned…

1. As a police officer, you never know what you’re walking into. It could be a minor call that turns into something much larger.

2. “Forensic Files” featured episodes on Henrico County, and “Crime 360” had episodes set in Richmond.

3. You only get one chance to document a crime scene. Photos and diagrams are key. You must be detailed and accurate.

4. Faro cameras (that look like surveyor’s equipment) can take hundreds of photos from different angles. They also take measurements.

5. Witnesses often have different recollections, so it’s important to document everything.

6. Stress changes your perception and your recollection of events.

7. This department uses two kinds of fingerprinting equipment. One is a black chalky powder. The other is metallic, and the stylus is magnetic.

8. Forensic science helps law enforcement to eliminate suspects, as well as confirm others.

9. Technology and forensic science are powerful tools, but the job still requires old fashioned police investigation.

10. Most radar guns now contain a laser (lidar), and they can be aimed at a specific vehicle.

11. I didn’t realize how heavy some of the bullet-proof vests were. And I’m thankful that advancements have been made in safety equipment.

12. Cameras are everywhere these days, especially in new cars like Tesla.

13. Forensic analysis takes way longer than it does on TV and in movies. On average in Virginia, Toxicology takes 44 days, Trace Evidence takes 51 days, Firearms Analysis takes 73 days, Forensic Biology takes 103 days, Drug Analysis takes 137 days, and Computer forensics could take up to a year.

You Can Find Story Ideas Anywhere - Especially the DMV

I’m convinced you can find characters and story ideas anywhere, even the DMV and the Bureau of Vital Statistics. Last week, I decided to go online and prepare my documents to get my Real ID drivers license. I had everything ready, including my online form. How hard could this be? I was ready.

Last Friday, I arrived at the DMV with all my paperwork in a folder at 8:04. There were 67 people already ahead of me in line, and the place had only been open for 4 minutes. I waited 2 hours to get through the triage desk and to customer service. I’m glad I brought 2 books. I finished the first 1.

When it was my turn at the counter, the clerk did a marriage license search because of my name change years ago. She couldn’t find the record. I had the certificate that city/state issued when I got married, but they wouldn’t accept that as an official document even though it had a nice seal at the top from the Commonwealth. I had to drive downtown to the Bureau of Vital Statistics. Thankfully, the guy there found it and provided a copy. That would have been an awkward dinner conversation. “Hey, Honey. Remember when we thought we were married 28 years ago?” No worries. We’re legal.

Then I had to drive back to the county DMV and finish the process. Three hours later. (And the nice DMV clerk let me back in line, so I didn’t have to start over and go through triage again. If she hadn’t, I probably would still be there.) Then I found out I had to wait 7-11 days for my license to arrive in the mail. (It arrived yesterday, so all is well, but the picture is as bad as the last one. It definitely reflects how frazzled I felt. So for the next eight years, I have a souvenir to help me remember the experience.)

People-watching at the DMV and state agencies is amazing. There are so many opportunities for interesting character descriptions and behaviors. I took notes.

• The security guard who spent most of his time ferrying clipboards back and forth from triage to customer service - He had a strange resemblance to Barney Fife.

• The woman who was trying to get a drivers license without any ID

• The older man who kept complaining in line and trying to start divisive political discussions with his neighbors and his quiet wife who shut him down

• The clerks at the Bureau of Vital Statistics were dedicated to their processes. They used the formal number calling system through the speakers, even though there were only two of us in line.

• The middle aged couple who spent their entire wait time trying to find the right personalized license plate from the samples in the display case

• The toddler who entertained us in the seating area. I’ve never head so many verses of “Baby Shark” before.

• Oh, and DMV gives you a code when you pass through triage. It has a letter and a number, but none of the numbers are in order, so you can’t tell how long your wait is. I think they did that on purpose.

Eavesdropping (I call it doing research) on conversations provides ideas, too.

• I heard lots of different dialects and accents.

• I heard about eight-five different reasons why people came to the DMV that morning.

• I overheard several phone conversations. And now I know what too much about Nancy and her three teens.

• And I learned most of the words to “Baby Shark.”

The staff at the DMV and the Bureau of Vital Statistics were very helpful, and I appreciate their expertise. So, look for story and character ideas where every you are, especially when you have to wait in line.

Editors, Formatters, Proofreaders, Cover Designers, Oh My!

There are times when authors need to hire others like editors, formatters, proofreaders, cover designers, publicists, personal assistants, web designers, social media managers, and photographers to help with book projects. Here are some things I’ve learned through the years.

1. Your writing is a business. If you are hiring someone to do a job or provide a service, make sure you have a contract, statement of work, or a quote.

2. Agree on the price up front. Ask to be notified in advance if there are additional charges.

3. If someone is performing a regular service for you, make sure you agree on the price, the hours, fees, and the billing cycle. You don’t want surprises when the bill comes.

4. If you’re providing requirements or specifications, ensure that your communications are clear. Many designers will provide two or three rounds of changes, and then there are fees if you have other changes.

5. Make sure that you agree ahead of time on deadlines.

6. Keep notes or copies of emails about discussions and agreements. After we talk or have a conference, I always send an email confirming what we agreed to.

7. Make sure to keep all receipts for your accounting and tax records.

8. Keep the contact information in a place where you can find it. If you’re doing all work by email, make sure you have a phone number or mailing address information in case you need it.

9. If you're working with a photographer for professional headshots, ask about how they can be used. Some require specific acknowledgement of copyright.

10. When I’m going to work with someone new, I always ask around for recommendations and check references.

I depend on a whole group of professionals and their talents to help me with my books and book marketing. It feels daunting at first to find the right people, but when you do, you build up a network of skilled resources that is invaluable.

What else would you add to my list?

Revision Tips for Writers

My Editing Assistant, Disney

Every author has a different process or style for writing, revising, editing, and proofreading. You need to find what works for you. Try a technique, and if it doesn’t match your style, do something else. Here’s how I do it.

Writing Drafts 1-6-ish

1. I try to write every day, but sometimes life gets in the way. Do the best you can, but don’t beat yourself up. I find if I skip too many days, I lose my momentum and train of thought. I have to go over my outline again and read what I wrote recently.

2. I do write down my word count totals at the end of each session to keep track of my progress.

3. I start plotting on my big white board. Then, I create a Word document with a few sentences for each chapter. I color code clues, romantic elements, and humor. This helps me see visually where things fall in the story. I update the outline as the story changes. I also use this later to help me with my synopsis.

4. I start writing. I usually type directly into my computer, but sometimes, I do handwrite chapters.

5. I make sure that I start the book in the template that my agent prefers, so I don’t have to reformat later. This makes the cover page, chapter headings, indents, and footers consistent.

6. After I have a few chapters, I print the draft and do a quick reread. I make changes, and then I return to writing.

7. I repeat this for multiple drafts of the book.

8. I also keep a master character list for each book in the series. It has basic facts and what books the character or location appears in. I use this as I’m writing to make sure I don’t repeat character names and that I keep the facts straight.

9. When I think I’m done, I print out the whole WIP (Work in Progress) and do some editing and proofreading. My friend, Mary Burton, calls this the “sloppy copy. I break out the red (or pink or purple) pen and look for plot holes and typos.

Revision

1. I run a spell/grammar check to look for typos.

2. I keep a list of crutch words (overused words) or ones that should be consistent through out the book. My editor has a list, I have one, and so does my agent. I keep adding to my list. I use the find/replace feature in Word to hunt out the problem words and remove them.

3. When I think I’m done with the draft (I’m really not), I send it to an editor that I pay to do her magic. When I get her feedback, I update the WIP and print it again. I do another reread to look for any boo boos I made while making changes.

4. Then I submit it to my critique group. Sometimes, I do this before the independent editor. It just depends on the timing and what projects are going. My group reads 50 pages a month and provides feedback. I make any changes to my WIP and then print another copy and check for typos.

5. I have a small group of beta readers that I send the entire manuscript to for feedback. They read the book like a reader would and provide suggestions and changes.

6. I then send it to my agent who is also a great editor/proofreader. Your publisher will also have editors and/or proofreaders. (There are multiple rounds to the revision process.)

7. I make sure to print a copy of the manuscript after each major revision to ensure that I catch any issues I created while making changes.

When the ARCs Arrive

1. When you get through all the changes, the book will be formatted, and the publisher usually sends a draft or an ARC (Advance Review Copy) for review. Read it carefully. This is usually your last chance to change anything.

2. Check everything on the front and back covers.

3. Check all of the headers and footers.

4. Check the chapter numbering.

5. Read the book again.

It is such a good feeling to type “The End,” but it really isn’t. The work begins with the revision part.

Riley providing feedback

Why Should I Join a Writers' Group?

Writing is often a lonely effort. I believe writers at all stages of their careers need opportunities to interact with other writers. I am a member of Sisters in Crime (National, Central Virginia, and Guppies), James River Writers, and International Thriller Writers. These groups are invaluable for the education, support, ideas, and comradery. Here’s why I think you need a writers’ group…

1. You will find critique partners or beta readers. My Sisters in Crime chapter has a mystery critique group. This is a chance for me to get feedback from readers and writers in my genre. I have learned so much from my reviews and the discussions of others’ work. It is a time commitment, but it is well worth it when I’m trying to polish a manuscript.

2. You will learn about publishing opportunities. Many groups publish anthologies. This gives members an opportunity to gain publishing credits and learn about the process. These groups also share information about calls for submission and other opportunities for writers.

3. You will learn stuff. Many offer conferences like James River Writers. It’s a wonderful opportunity to attend panels, discussions, and workshops. They also have pitch opportunities with agents. Sisters in Crime and Guppies offer free or discounted online webinars (live and recorded) to its members. There are also scholarships available for other learning opportunities. Many also have local programs. My SinC-CV chapter has had programs recently on how authors and libraries can work together, crime reporting, and a tour of the courts with the Commonwealth’s Attorney.

4. You will meet readers and writers. These groups are great ways to network and meet others. Many have social events and programs. Some have casual meet ups. You’ll make contacts and have opportunities to share information. I call on my networks for things like blurbs and to fill guest blog posts. It’s also a way to share opportunities and ideas. My writer friends are wealth of information.

5. You will expand your social media following. When you meet people and network, you connect in person and on the web. I subscribe to lots of author newsletters because I want to keep up with their books. It’s a great way to stay connected. Plus, it will give you ideas for your website, newsletter, and social media platforms.

6. You will find volunteer opportunities. These groups are always looking for volunteers to help with a variety of events or projects. This is a great way to give back and to meet others.

7. You will learn about opportunities for writer appearances. My SinC-CV chapter keeps a speakers’ bureau list. Librarians and book clubs are always contacting us asking for a speaker for their group/event. Also, many of these groups host events where they need speakers/panelists. My SinC-CV group hosts Mysterypalooza which is a writers’ panel and book signing.

My memberships in writing groups are well worth it. I have met so many great writers (and readers) who share their time, energy, and ideas, and they have helped me tremendously get my start on the writing path.

What Have You Done for Your Writing Life Lately?

My work style is more productive with tasks, deadlines, and lists. I’m an IT manager (an ESTJ with Myers Briggs and Red/Dominance with the DISC). I have the same style and preferences in my writing life.

1. I am a list maker. There is a certain level of satisfaction with crossing off items when they’re done. I also like to see what was accomplished. I make lists to make sure I hit deadlines and keep promises.

2. Continuing education and training are important. There are always new things to learn. There are a lot of low cost/free courses on book marketing and the writing craft. Check out YouTube. Also a lot of writing groups offer courses and conferences. James River Writers offers a great conference in Richmond each year that covers all aspects of the writing life. My Sisters in Crime and Guppy chapters offer courses and stipends to promote learning.

3. Years ago when I decided that I wanted to write a novel, I bought or checked out every writing book I could get my hands on. Finally, I had to stop reading and start writing. You learn by writing, revising, and editing. The pile of how-to books went to the Friends of the Library book sale. (I did keep two. Stephen King’s ON WRITING and Janet Evanovich’s HOW I WRITE.) Just do it! Sit down and start writing (or outlining).

4. Find a critique partner, group, or beta readers in your genre to help you improve your writing. My critique group and beta readers are great for pointing out plot holes and inconsistencies. You agree to read their work, and they read yours. My Sisters in Crime - Central Virginia group just returned from summer hiatus, so I’m excited to get back in the swing of reviewing manuscripts.

5. If you’re getting ready to query a manuscript to an agent or editor, make sure you have everything ready to go. You may not need all of this to send out the query letter, but if you get a request for follow up information, you’ll need to have it. I build out a file for each book. Include:

• A Professional Headshot

• Summary of Your Story

• An Elevator Pitch for Your Story

• Your Author Biography

• A List of Links for All Your Social Media Sites

• A Synopsis (with the Ending)

• A Character List

My News from Last Week…

Last week was full of news. I found out that the Library of Virginia added my Delanie Fitzgerald books to their permanent, Virginia Writers’ collection. That is exciting. I love the LoV. If you’re in #RVA, you have to stop and see it. It’s part library, museum, and historical archives.

I was also very fortunate last week to sign with a literary agent for my cozy series set in Charlottesville. I am very excited to work with her team, and her stable of authors have been so welcoming and encouraging!

I also passed my Professional Scrum Master exam last week. Look out IT world!

What things have you done this week for your writing life?

It's Okay to Say No...

It’s okay to say no. I’m southern and a person who likes harmony, so it took me a long time to realize that there are times when you can say no to requests.

You cannot do everything. As an author, you will get a lot of requests for your time (often from complete strangers). Your job is to write your next book, and you have to balance that with all the other obligations you have. I like to support other writers, but unfortunately, I can’t do every event or read every manuscript.

Guard your writing time. It is too easy to get involved in other activities. Even internet-surfing and tv-watching are big time sucks.

I love helping other authors and sharing their celebrations on social media. I just don’t have the time to read or edit every request I get. I’ve committed to my author early readers and my critique group to read and comment on their submissions. If you’re looking for feedback, find a writers’ group, a critique group, or a writing partner. You read their work, and they read yours.

I volunteer for a variety of causes. I have had to scale some of this back over the years to give myself time to write and edit. But you can support causes in a variety of ways. Your social media platform is powerful, and you can reach a lot of people.

As soon as you put yourself out there, you will be bombarded with all kinds of companies and service requests. Many are worthwhile and are opportunities to network. If you want to hire them, do your homework and get references.

Be careful on social media. You do not have to accept every friend or message request. There are a lot of book marketing, lonely hearts scammers, and bots out there. There are also people who friend you and then drop you when you reciprocate. They are just trying to build up a following.

You need to make sure that you are working on your next project.

Great Advice That I've Learned from Other Authors on My Writing Journey

I am extremely grateful for all the authors who have shared their ideas, advice, and successes with me through the years. It is so helpful as you begin or move along your writing journey. Here are some key items that I’ve learned.

When I’m working on a new novel, I plot out a simple outline. I learned from Donna Andrews to color-code the different kinds of action in your outline, so you can see it over the course of the book. For example, I mark all romantic elements with pink, humorous items are orange, clues are green, etc.

I learned from Mary Burton to keep a running list of over-used words. Add to it as you write, and then at the end of each revision cycle, search your document and remove the culprits. She also calls your first draft the “sloppy copy.” This isn’t “the end” of your project. It’s the beginning of the revision cycle.

I learned from the late Kathy Mix to keep a list of character names for each book. Her rule was to name each character with a different letter of the alphabet. If she already had a Krissy, then she couldn’t have another character whose first name started with a “K.” I build a chart of characters for my books in a series. I create a column for each book and update where the characters appear. I also create a list of key locations. I enter all the important facts, so I can keep track of the details.

Mary Miley gave me some great advice about honing dialogue. She recommends cutting out the unnecessary pleasantries and chitchat that don’t move your story forward.

Elaine Viets said to know your genre and who is publishing in it. Do your research and know the conventions.

Lynda Bishop, my long-term editor, recommends that authors keep a timeline for each book to make sure all events are in order and make sense. This helps with pacing.

In one of her talks, Tina Glasneck told the group to create a calendar for each book launch. Mine starts three months before the launch and runs three months after. Plan all events, interviews, blogs, and media campaigns.

Jane Friedman tells writers that their platform grows from their body of work. An author’s website and blog should be at the center of this. Also, the website and blog should be on the same site.

Frances Aylor and Alan Orloff gave me the best advice for writing. Butt glue (Frances) or BICFOK (Alan). They’re essentially the same. If you want to be a writer, put your Butt in the Chair and Fingers on the Keyboard.

What would you add to my list?